Dear Practice/Business Manager
Further to our communication to you of the 3 June 2019. We have received a number of enquiries seeking assurances in respect of the capture and use of your Practice workforce information through the WNWRS and critically ensuring compliance with the General Data Protection Regulations (GDPR).
Taking into account the concerns raised in respect of sharing personal information, understanding what mandatory fields are required and for what purpose NWSSP has worked in partnership with GPC Wales and Welsh Government to provide you with the following clarity:
WNWRS and GDPR: Advice and guidance has been sought by NWIS Data Protection Officer, NWSSP Information Governance Manager and NHS Wales Legal and Risk Services. The GDPR Outline will provide you with background and assurances in respect of the legal basis for capturing and processing the workforce data fields held within the WNWRS. The guidance sets out the challenges in respect of relying on individual consent and that this is not deemed to be the most appropriate legal basis in which to capture and process the data. Clarity is also provided on the capture and processing of personal identifiable data. A Data Privacy Impact Assessment has also been carried out and is shared with you today. NWSSP take data protection extremely seriously and have worked with GPC Wales and the Implementation Group to ensure that access to personal data is limited to appropriate officers. You will find the clear roles and responsibilities that have been defined by the Group in the GDPR guidance at Appendix 1. The Group also identified an area where NWSSP can support GP Practices in respect of managing any requests under the Freedom of Information Act. This is set out in Appendix 2 and is supported byNWSSP Freedom of Information Act (2000) Protocol.
Understanding WNWRS Mandatory Fields: There has been confusion as to whether all data fields within the WNWRS are mandatory. To assist with this understanding we have included an outline of all the data fields within the system accompanied with an explanation of those that are mandatory. The systems main features are not limited to reporting, the wider use of optional functionality will open up significant benefits to the practice and maximise decision making strategies e.g. understanding the skill mix of the multi-disciplinary teams to inform cluster modelling. Please refer to the WNWRS Data Access Permissions file.
Benefits to GP Practices in using WNWRS: The Implementation Group and Pilot Sites has identified a number of areas where using the system will benefit practices. The level of benefit will depend on the decision by the practice to use each area of functionality. Some of these benefits include:
o Capture of vacancies will enable NWSSP as lead employer for GP Trainees to understand the gaps and facilitate quicker appointments into posts
o Support workforce planning requirements and cross cluster working
o Understanding the skill mix and inform training and multi-disciplinary deployment
o Time saving areas with ability to report anonymised data to Health Board Heads of Primary Care and National Census
GMPI and the Workforce:
The Scheme for General Medical Practice Indemnity was launched on the 1 April 2019. This scheme provides indemnity cover for all staff employed by the practice as outlined in the GMPI Inclusivity Confirmation. NHS Wales Legal and Risk Services manage this Scheme on behalf of Welsh Government, WNWRS will be the source system in which to identify individual details in respect of any clinical negligence claims relating to activities provided under Primary Medical Services.
It is the view of GPC Wales, Welsh Government, NWSSP and NWIS DPO that the intended usage and implementation of the WNWRS has the relevant safeguards and assurance in order to demonstrate compliance with the General Data Protection Regulations. The accompanying documents have been designed to answer the specific concerns we have received and will assist in your decision to commence using the System and to maximise the many benefits available to the practice.
NWSSP has arranged for a secure portal in which to upload your practice data and would welcome working with you to achieve an upload to the secure portal by 4.00 pm Friday, 26 July 2019. Following this date, NWSSP will work to upload your data into the System. On completion of this NWSSP will confirm destruction of data from the temporary secure portal and System release date to all practices.
If you are completing the WNWRS Data Migration Template and wish to use the secure portal to send this to NWSSP, NHS Informatics Service sent details of how to access the Secure File Share Portal to your generic Practice Manager Email Account, this email address will also be the Username and a separate email containing the password would have been sent at the same time. If you cannot locate these please follow the link and request a password reset.
Practices that have already submitted their WNWRS Data Migration Template do not need to resubmit.
Telephone 01792 860490/0498
GPC Wales Welsh Government NWSSP Employment Services
GPC Wales, RCGP Wales and the Respiratory Health Implementation Group are keen to encourage practices to engage with the QI platform and continue with sign up to the Audit+ system as this will mean that Wales continues to be at the forefront of quality and improvement in COPD and asthma care across the UK.
Committee executive officer (GPC Wales)/Swyddog gweithredol pwyllgorau
BMA Cymru Wales
Following the agreement of the GMS contract for 2019/20, please find attached the Directions to Local Health Boards as to the Statement of Financial Entitlements (Amendment) (No. 2) Directions 2019. The amending Direction –
• enables the revised Global Sum figure of £90.00 to be applied from 1 July; and
• for a backdated Global Sum monthly payment of £3.25 to be applied per weighted patient for the period from 1 April 2019 to 30 June 2019 to be paid at the end of July.
As part of the GMS agreement, other amendments are required to the Statement of Financial Entitlements which will follow in due course.
Gwasanaethau Meddygol Cyffredinol - General Medical Services
Yr Is-adran Gofal Sylfaenol - Primary Care Division
Cyfarwyddiaeth Gofal Sylfaenol a Gwyddor Iechyd - Directorate of Primary Care & Health Science
Iechyd a Grwp Gwasanaethau Cymdeithasol - Health and Social Services Group
Llywodraeth Cymru - Welsh Government
Ffon - Tel: 03000 255684
I am writing to let you know formally that I am standing down from my position of Chair of Gwent LMC at the end of June however I am pleased to announce that
Dr Gareth Oelmann will be taking over the Chair of the LMC from 01/07/19.
I will remain as his Deputy Chair to complete my elected term (March 2021) and then hope to emulate my previous Chairman Dr Neil Statham in an ex-officio position.
This change in position is to support the LMC’s succession planning strategy during these challenging times for our profession.
I am pleased that the LMC has grown in strength over the past 4 years and we have a dynamic representation for the GPs in Gwent with active communication with our constituents and have built on the relationships forged by my predecessors with colleagues at ABUHB, leading to increased communication and consultation.
I have thoroughly enjoyed being the Chair of the LMC and look forward to continuing to be actively involved in the Gwent LMC in years to come.
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